Re-Ratification Support 2026/27

What is re-ratification? 

Re-ratification is the compulsory process where your committee update their documentation for the year ahead, and plans an AGM to elect your incoming committee. 

Many groups hold their AGMs in March, before, or during, the ratification window. 

Re-ratification guidance: 

Watch our video that walks you through the basics of re-ratification! 

Alternatively, you can access a transcribed version of this video on Zoom, by following our link and inputting the following passcode: 

Passcode: G1D%.9H7

Our slides are also available should you wish to follow along!

We also have two guides: one for societies and student media, and one for our HYMS sub-societies*. 

*HYMS Sub-Societies are applicable only to HYMS Sports Societies, who are sub-societies under Medical Society. 

Any other groups related to HYMS must ratify as an academic and educational society.

Re-ratification timeline for societies 

This year, we are holding two windows for re-ratification, a priority window and a secondary window. This will allow any groups who tend to hold an AGM slightly outside of the traditional re-ratification window to upload one load of documentation, to ease admin for committees. 

Priority window

When: 09:00 16 March- 17:00 13 April 

Who for?: All groups who have held their annual general meetings (AGMs) before the 13 April

Incoming committee dashboard access uploaded: 4 May 2026

Memberships for 2026/27 uploaded: 1 August 

Secondary window

When: 09:00 11 May- 17:00 12 June

Who for?: All other groups who have not yet ratified!

Committee dashboard access given by: 26 June 2026

Memberships for 2026/27 uploaded: 1 August

Should we all ratify in the secondary window?

Ideally, we would love most groups to ratify in the priority window, so that we can get your committee set up for the year ahead as quickly as possible. 

The secondary window is only for those groups holding their AGMs after 17:00 on 13 April 2026, when our priority wave ends. 

When will we be able to access to our templates? 

All societies will recieve an email on the 16 March at 09:00, with all templates and forms needed to complete re-ratification. We will also be updating our ratification page on this site, so keep an eye out for that!