Volunteering Re-Ratification

Every York SU-affiliated student group must re-ratify every year. Re-ratification is a requirement under the by-laws, which govern how York SU is run. There are three main purposes to the re-ratification process:

• To elect a new committee for your project as is required under the Project Constitution;

• To review all the information we hold about your project and its committee and confirm that everything is correct and up-to-date;

• To ensure that we are providing high-quality opportunities for the student body which adhere to our set of minimum standards for Volunteering Projects. 

For the next cycle of re-ratification, here is the timeline you must follow:

• Re-ratification Training and Handover Workshop - Wednesday 11 March 2026 | 14:00-15:30 | D/N/056)

• Attendance is mandatory for at least one committee member from each project.

• Re-ratification Opens - Monday 16 March 2026 | 09:00

  • From this date, you can organise your AGM in order to elect a new committee.

• Re-ratification Closes - Monday 13 April 2026 | 17:00

  • By this date, you will need to have elected your committee, completed all mandatory documents and online training, and submitted those documents to us.

• Mandatory Training for New Committees - Wednesday 29 April | 14:00-17:00 

  • All new signatories must attend this training, other committee members are welcome but attendance is not mandatory.

The re-ratification guide walks you through each stage of re-ratifying your project. Please ensure you read this thoroughly before submitting any documents.

All projects need to submit a series of documents to York SU in order to re-ratify their project. Our comprehensive re-ratification guide explains the process in full detail, but for a quick summary. 

The things you need to do and documents you need to complete are:

• Hold an Annual General Meeting which includes Electing a New Committee

• Complete a Full Committee List with the new Project Committee details

• Ensure all Semester 1 Impact Reports have been completed

• Submit your project’s reviewed Constitution, including any amendments voted in at the AGM

• Review and submit your project’s Risk Assessment

• Complete required online training modules according to your roles (mandatory for all signatories)

• Update and submit the Equipment Inventory

• Submit all the above documents through the submission form

Once you've got all the documents together,you can then submit them through the Re-ratification 2026 form.

We understand there is a lot to organise and complete as part of re-ratifying with York SU, so if you need any support or have any questions, please do get in touch with the Volunteering Team at volunteering@yorksu.org

We understand there is a lot to organise and complete as part of re-ratifying with York SU, so if you need any support or have any questions, please do get in touch with the Volunteering Team at volunteering@yorksu.org