Room Use and Storage
Room Bookings Terms and Conditions
In order to use space and rooms on campus, you must adhere to the University's Room Bookings Terms and Conditions.
Failure to comply with the terms may risk charges, removal of your room or inability to book/use rooms in the future.
Events
You agree to complete an Events Management Form (EMF) before booking space if your event:
Is a social event - for example a concert, performance, poetry reading or other social event
Has a high risk of injury
Involves providing food and drink
Could be considered a statutory nuisance, e.g. noise pollution
Is an outdoor event
Has an outside speaker - Involves visitors from outside the institution coming onto campus
Involves large numbers of people.
If you book space for an event and do not complete an EMF you will receive a warning. If your EMF is not approved and you hold the event you will receive a warning.
Facilities
You are entitled to use all facilities provided in University spaces. You agree to take responsibility for any damage incurred during your booking. If damage is found, you will be charged accordingly and receive a warning.
Fire Safety
In the interest of fire safety, you agree to adhere to the room capacity stated during the bookings process. If it is found that rooms are filled past capacity, you will receive a warning.
Furniture
You agree to book a room with a layout suitable for your needs. If you have not requested a change to room layout and move furniture during the booking, you must return everything to the original layout as shown on the wall at the end of your session or you will receive a warning.
Litter
You agree to leave the room in a clean state and remove all of your litter at the end of your booking. If you leave litter in a room you will receive a warning and risk being charged.
Noise
You agree to keep noise to a minimum unless specifically stated on your booking. If a complaint is received due to noise, you will receive a warning.
Personal Belongings
The University does not accept responsibility for any loss or damage to personal belongings left in rooms.
Reporting Problems
If you find damage or mess within a room at the beginning of your booking, you agree to inform Room Bookings as soon as possible. In failing to do so, you risk any charges and warnings being passed onto you.
York SU Student Space Use Policy
This policy is for the use of a permanently allocated room on the University of York Campus by a ratified YorkSU student group. It details the rules and procedures to be adhered to by student groups in the use and management of the room, as well as the sanction procedures in the event of the Rules being breached.
Questions?
Contact your link staff member, Gen Andrews (g.andrews@yorksu.org), our Volunteering Team (volunteering@yorksu.org) or the University's Room Booking Team (roombookings@york.ac.uk)