Insurance

Insuring Your Events and Activities

Public Liability Insurance (or PLI) covers any activity or event you hold as a society up to £10m. If something goes wrong during an event and somebody gets hurt– even if they don’t have anything to do with your group, this policy can cover this. ,

Any external organisations or suppliers involved in any of your events or activities must have their own PLI, covering at least £5m. This information should be provided during an events application or EMF process, which is a requirement for any event involving external organisations on campus.

Your activity can only be covered by our PLI if the following is true:

• We know it is happening

  • Telling us about your activity or event means we can make sure it is insurable and can tell the insurance company we checked this in advance.

  • You can do this through a SUMS Event Application, and an EMF if appropriate.

• You have completed a Risk Assessment for it

  • Either through your general risk assessment, or a specific one for this activity or event if it lies outside your usual activity.

Insuring Equipment 

We can insure your group’s equipment so long as all of the following criteria are fulfilled. The items you wish to be insured must be:

• Listed on your group's inventory which we hold an up-to-date copy of;

• Owned by your group, not by an individual member, and their sole use is for group activities;

• Stored on campus (get in touch with us in advance if you require space).

If you purchase or sell equipment during the year which is stored on campus, you must update your inventory and email Geoff Ward (g.ward@yorksu.org) to let him know you have done so, in order for him to make sure it’s added to / removed from our policy.

Hire Cover 

If you are hiring items or equipment for an event, we can cover these under hire insurance. However, this only goes up to a certain limit.

If you are hiring items which are over £1,000 in value, contact Geoff Ward (g.ward@yorksu.org) and he can arrange additional cover. There may be a fee for this which will be chargeable to your group. Let us know as far in advance as you can so this can be arranged.

Making a Claim 

If something happens and you think you need to make a claim, contact Geoff Ward (g.ward@yorksu.org) to start the process. Remember there may be an excess to pay, so if this is more costly than the item itself it may not be worth it to proceed with the claim. 

Travelling Abroad

If your group is arranging a trip abroad, everyone attending will need to obtain their own personal travel insurance. You should make attendees aware of this as soon as possible.

If you are intending to travel abroad, please let us know early in the planning process. Trips abroad are more complicated and require more thorough risk assessment, as well as potentially requiring additional insurance for equipment. Contact Geoff Ward (g.ward@yorksu.org) to talk things through.

Contact your link staff member, Geoff Ward (g.ward@yorksu.org) or our Events Team (events@yorksu.org)