Re-Ratification

What is Re-ratification? 

Re-ratification is the process of updating your group documentation for the year ahead. This is a compulsory requirement for your groups in order to be active for the next year. 

2025 Timeline

For the next cycle of re-ratification, here is the timeline you must follow:

• Re-ratification Training and Handover Workshop - Monday 10th March (PM)

• Attendance is mandatory for at least one committee member from each club.

• Re-ratification Opens - Monday 17th March 2025

  • From this date, you can organise your AGM in order to elect a new committee.

• Re-ratification Closes - Friday 11th April 2025

  • By this date, you will need to have elected your committee, completed all mandatory documents and online training, and submitted those documents to us.

• Mandatory Training for New Committees - Wednesday 7th May (AM)

  • All new signatories must attend this training, other committee members are welcome but attendance is not mandatory.

How to Re-ratify 

All sports clubs need to submit a series of documents to York SU in order to re-ratify. Our comprehensive re-ratification guide explains the process in full detail, but for a quick summary. 

The things you need to do and documents you need to complete are:

• Hold an Annual General Meeting which includes Electing a New Committee

• Complete a Full Committee List with the new Committee details, agreeing to any relevant policies, codes of conduct and terms and conditions

• Submit your club's reviewed Constitution, including any amendments voted in at the AGM

• Review and submit your club's Risk Assessment

• Club Development Plan

• Coaching information

• Complete required training modules according to your roles (mandatory for all signatories)

• Update and submit the Equipment Inventory

• Submit all the above documents through the form (linked below)

Submission Point

Once you've got everything ready, you can then submit your documents through a form that will be linked on this page.

Help and Support

We understand there is a lot to organise and complete as part of re-ratifying with York SU, so if you need any support or have any questions, please do get in touch with York Sport Union: sportsadmin@yorksu.org

Documents for 25/26!😀

Online Training 

As part of ratification, all signatories are required to complete their online training. Please find the modules below that are compulsory after your group has been ratified for the year ahead. Please note that if you were on committee previously, all modules have been updated and so ALL signatories will need to complete them. 

• Module 1: Introduction to York SU 

• Module 2: GDPR and Data Protection

• Module 3: Finances and Funding 

• Module 4: Events, Health and Safety 

• Module 5: Complaints, Conduct and Disclosures