Re-Ratification
What is Re-ratification?
Re-ratification is the process of updating your group documentation for the year ahead. This is a compulsory requirement for your groups in order to be active for the next year.
2025 Timeline
For the next cycle of re-ratification, here is the timeline you must follow:
Re-ratification Training and Handover Workshop - Monday 10th March (PM)
Attendance is mandatory for at least one committee member from each club.
Re-ratification Opens - Monday 17th March 2025
From this date, you can organise your AGM in order to elect a new committee.
Re-ratification Closes - Friday 11th April 2025
By this date, you will need to have elected your committee, completed all mandatory documents and online training, and submitted those documents to us.
Mandatory Training for New Committees - Wednesday 7th May (AM)
All new signatories must attend this training, other committee members are welcome but attendance is not mandatory.
How to Re-ratify
All sports clubs need to submit a series of documents to York SU in order to re-ratify. Our comprehensive re-ratification guide explains the process in full detail, but for a quick summary.
The things you need to do and documents you need to complete are:
Hold an Annual General Meeting which includes Electing a New Committee
Complete a Full Committee List with the new Committee details, agreeing to any relevant policies, codes of conduct and terms and conditions
Submit your project’s reviewed Constitution, including any amendments voted in at the AGM
Review and submit your club's Risk Assessment
Club Development Plan
Coaching information
Complete required training modules according to your roles (mandatory for all signatories)
Update and submit the Equipment Inventory
Submit all the above documents through the form (linked below)
Submission Point
Once you've got everything ready, you can then submit your documents through a form that will be linked on this page.
Help and Support
We understand there is a lot to organise and complete as part of re-ratifying with York SU, so if you need any support or have any questions, please do get in touch with York Sport Union: sportsadmin@yorksu.org
We are in the process of updating the documents in readiness for 25/26!😀
Online Training
As part of ratification, all signatories are required to complete their online training. Please find the modules below that are compulsory after your group has been ratified for the year ahead. Please note that if you were on committee in 2023/24 and have already completed this training, you do not need to repeat this!