Every York SU-affiliated student group must re-ratify every year. Re-ratification is a requirement under the by-laws, which govern how York SU is run. There are three main purposes to the re-ratification process:

• To elect a new committee for your project as is required under the Project Constitution;

• To review all the information we hold about your project and its committee and confirm that everything is correct and up-to-date;

• To ensure that we are providing high-quality opportunities for the student body which adhere to our set of minimum standards for Volunteering Projects. 

2025 Timeline

For the next cycle of re-ratification, here is the timeline you must follow:

• Re-ratification Training and Handover Workshop - Wednesday 12th March 2025 (PM)

• Attendance is mandatory for at least one committee member from each project.

• Re-ratification Opens - Monday 17th March 2025

  • From this date, you can organise your AGM in order to elect a new committee.

• Re-ratification Closes - Friday 11th April 2025

  • By this date, you will need to have elected your committee, completed all mandatory documents and online training, and submitted those documents to us.

• Mandatory Training for New Committees - Wednesday 30th April (PM)

  • All new signatories must attend this training, other committee members are welcome but attendance is not mandatory.

Re-Ratification Guide

The document below walks you through each stage of re-ratifying your project. Please ensure you read this thoroughly before submitting any documents.

How to Re-ratify 

All projects need to submit a series of documents to York SU in order to re-ratify their project. Our comprehensive re-ratification guide explains the process in full detail, but for a quick summary. 

The things you need to do and documents you need to complete are:

• Hold an Annual General Meeting which includes Electing a New Committee

• Complete a Full Committee List with the new Project Committee details, agreeing to any relevant policies, codes of conduct and terms and conditions

• Complete the Semester Impact Report (if not done so already)

• Submit your project’s reviewed Constitution, including any amendments voted in at the AGM

• Review and submit your project’s Risk Assessment

• Complete required training modules according to your roles (mandatory for all signatories)

• Update and submit the Equipment Inventory

• Submit all the above documents through the form (linked below)

Submission Point

Once you've got everything ready, you can then submit your documents through a form that will be linked on this page.

Help and Support

We understand there is a lot to organise and complete as part of re-ratifying with York SU, so if you need any support or have any questions, please do get in touch with the Volunteering Team at volunteering@yorksu.org

Re-Ratification Template Documents

Jasmine Pledger, Student Citizenship and Employability Development Coordinator - volunteering@yorksu.org